Date of Meeting: 04.09.2013
Time: 7:00 p.m.
Location: Karen Petersen’s House

In Attendance:
Kevin Boetcher, President
Craig Borgman, Vice President
Karen Petersen, Treasurer
Cindy St. John, Secretary
Ron Durling, Architecture
Clare Cook, Beautification/Pool
Jim Beatty, Publicity/Webmaster
Emily Van Arsdale, Social

Minutes – Kevin Boetcher
Clare Cook made the motion to accept the minutes of the 02-19-13 HOA Board Meeting. Emily Van Arsdale seconded the motion. The minutes were approved as written.

Architectural – Ron Durling
Ron is addressing issues regarding code violations. The board will send a letter to the homeowner this week regarding the violations.

Beautification – Clare Cook

Emerald Ash Borer (EAB) – Ash trees

The Oak Hill Homes board has decided against treating the ash trees in our common area against the emerald ash borer this year – 2013. We are following the recommendation of our K-State extension agent, Dennis Patton, who advocates waiting until confirmation of the pest in our area and then only treating healthy viable trees. The damage of last years’ drought to our trees will be fairly evident by late August/ early September and would be a good time to have your ash trees evaluated by an arborist to aid in determining for/against treatment if the pest is in our area next year.

Only trees along Lackman and 79th St. are common area trees maintained by the homes association. Street trees in front of houses are the responsibility of the individual homeowners. Next year, the HOA board will be negotiating with one or two tree care companies on homeowner discounts and provide contact information. Some homeowners may elect to visit a nursery and treat against the pest themselves.

Please visit www.johnson.ksu.edu for detailed information. The Oak Hill website www.oakhillhomes.org will provide details specific to our members only.

Lack of Iron – Pin Oak Trees

If you notice the leaves on your oak trees are a pale green to yellow color it may be due to a lack of available iron in the soil. The oak tree by the swimming pool had this problem last summer. After an evaluation by an arborist, the tree was treated with an iron injection at a cost of $130.00. The treatment is guaranteed for a period of two years; however, it usually lasts for four years. Left untreated, a lack of iron can severely damage or kill a tree over a period of years.

79th & Lackman Street Project

The city is starting a street improvement project this spring that will affect our common area sprinkler system along 79th Street. The board is working with the city contractors to ensure repairs to our system are completed in a timely manner. An informational meeting about the project is Wednesday, April 17 from 5:30 to 7 p.m. at the Municipal Services Center, 7700 Cottonwood.

Social Committee – Emily VanArsdale

Oak Hill 2013 Event Calendar

Oak Hill Garage Sale ……………… Friday, May 3 and Saturday May 4 at 8:00AM
Pickup Following Garage Sale … Monday, May 6
Pool Opening …………………….. Friday, May 24 at 9:00AM
Pool Wristband Distribution ……. See Pool Opening and Wristband Distribution section below
Family Pool Party ……………….…. June 8 from 5:00PM to 7:00PM
Movies by the Pool – June,……… Saturday June 29 at 8:30PM
4th July Bike Parade ………………Thursday, July 4 at 1:00 PM
Movies by the Pool – July…………Saturday July 27 at 8:30PM
Pool Closing ……………………….…Monday, September 9
Block Party ………………………… To Be Announced
Holiday Party …………………… Saturday Dec 7 at 6:00PM

Note: E-mail Reminders will be distributed in advance of events

Oak Hill Easter Egg Hunt
The Oak Hill Easter Egg hunt was held on March 30 at Sar-Ko-Par Trails Park to the delight of around 50 participants. Many thanks to Erin Volante for coordinating this great event!

Oak Hill Garage Sale
Get your stuff ready for the Oak Hill garage sale to be held on Friday May 3rd and Saturday May 4th! We will be publicizing the event on Craig’s List as well as the KC Star along with signs posted around the neighborhood. “Big Brothers & Big Sisters will have a truck in our neighborhood Monday, May 6. Please e-mail Karen Petersen at [email protected] by Friday May 3 if you would like to have items left over from their garage sale or other donations picked up. She will get your street address to them. Please have items set out and marked “Salvation Army”

Oak Hill Family Pool Party
The Oak Hill Family Pool Party will be held Saturday, June 8 from 5:00PM to 7:00PM
Hamburgers, Hot Dogs, Chips and Drinks will be provided. Please bring a side dish to share (salad, vegetable, dessert) There will be lots of fun for the kids including a bouncy house and other activities.

Please RSVP to Karen Peterson at [email protected] or 913 894-9395 by June 1.

Watch for upcoming announcements about Movies by the Pool and other Oak Hill neighborhood events!

Pool Opening and Wristband Distribution – Clare Cook
The Oak Hill neighborhood pools opens for the season on Friday May 24. Pool hours of operation are from 9:00AM to 9:00PM.
Homeowners must have paid annual HOA membership dues and present a signed 2013 Oak Hill Homes Pool Use Agreement in order to receive pool wristbands. The pool area gate code will be provided during wrist band distribution.
Bands distributed at the pool during the following times:

Saturday, May 18 from 10am to 2 pm (Pre-Opening)
Friday, May 24 from 9am to 3pm (Opening Day)
Saturday, May 25 from 9am to 3pm
Sunday, May 26 from 9am to 3pm
Monday, May 27 from 11am to 4pm (Memorial Day)
Tuesday, May 28 thru Sunday, June 2 from 1 to 4pm

Please print, fill out and bring a copy of the Pool Use Agreement with you to receive pool bands. The document may be found attached on a previous e-mail and from the HOA website at www.oakhillhomes.org. Please read the rules and fill in the family information at the bottom of the agreement.
Note: It is very important that toddlers wear swim diapers or rubber pants over diapers. The outbreak of Cryptosporidium that closed down many city pools in the past was caused by toddlers not wearing swim diapers. Diarrhea or feces in the water spread this potentially serious infectious disease. Chlorine is ineffective against the fungus; the pool must be shut down for 24 to 48 hours while the water is shocked at a cost to the home owners association of $125 per event. The simple act of wearing swim diapers will help ensure we have healthy water for swimming.
Water Aerobics

Classes are being offered at our pool again this summer, beginning Monday, June 11th. Janet Payne will lead the classes from 9:30 to 10:15am two days a week. Janet is available for classes Monday, Wednesday or Thursday. Please contact Bev Nichols at 541-8895 to discuss which two days work best for you; Bev is the coordinator for the program. Classes cost $5 per session; you can pre-pay or pay as you go.

Treasurer Report – Karen Petersen

Account Balances – Karen Petersen
As of 04/09/13
Checking: $ 12,301.39
Money Market #1: $ 92,581.04
Money Market #2 $ 52,085.11
Total $ 156,967.24

Homeowner Dues are $350.00 per year and were due on March 1, 2013. We have 18 homeowners who have not paid. The list was divided among the board members to contact them.

The house at 8206 Alden is closing on May 15, 2013. The old owners have not paid their dues and late fees for the past three years. Karen will check to see if we can get them to pay after closing.

Oak Hill Directory Update
We are in the process of publishing our 2013 Oak Hill Directory. Those of you having not already having done so, please review your family’s listing in the current directory for errors or updates and e-mail any changes to: [email protected]
We are including Ads in the directory this year to help offset publishing costs. We will offer Oak Hill homeowners first priority for Ad placement before opening space for non-HOA companies.
Price for ½-page ad is $50 and a full-page ad is $100.
Please submit your Ad in a graphic format that can be placed in Microsoft Word.
A full-page ad should be 7” high by 4” wide. A half-page should be 5 & ¼” high by 4” wide.
E-mail your ads to: [email protected]
Please send a check for the Ad made out to:
Oak Hills Homes Association
P.O. Box 14704,
Lenexa, Kansas 66285
with the Memo portion indicating Advertising.

Home Security – Kevin Boetcher
Residents have recently reported incidents of theft from homes and automobiles in the neighborhood. One event occurred where thieves gained access to the home through an open garage door. It is recommended keeping garage doors closed when not present in the garage and avoid leaving valuables in cars to avoid property loss.

Website/Publicity – Jim Beatty
Jim will send an email blast to homeowners regarding the summer activities including information for pool opening, pool rules agreement and pool band distribution. Please be certain to tell your neighbors to add [email protected] to their e-mail contact list to help assure receipt of Oak Hill communications.

See the Oak Hill Homes website at http://oakhillhomes.org for up to date neighborhood news and related information.

The next HOA meeting is scheduled for Tuesday, May 28, 2013 at Karen Petersen’s house at 7:00 p.m.

The meeting adjourned at 9:15 p.m.

Cindy St. John
Secretary

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