Date of Meeting: 05-28-13
Time: 7:00 p.m.
Location: Karen Petersen’s House

In Attendance:

Kevin Boetcher, President
Craig Borgman, Vice President
Karen Petersen, Treasurer
Cindy St. John, Secretary
Ron Durling, Architecture
Clare Cook, Beautification/Pool
Jim Beatty, Publicity/Webmaster
Emily Van Arsdale, Social

Minutes – Kevin Boetcher
Emily Van Arnsdale made motion to accept the minutes of the 04-19-13 HOA Board Meeting as corrected. Craig Borgman seconded the motion. The minutes were approved as corrected.

Architectural – Ron Durling
Ron reported that the issues regarding code violations have been corrected.

We had a realtor call to say their buyer would like to purchase a home in Oak Hill, but wanted to know if there were any restrictions to putting in an in ground pool. The HOA board did research and came to the conclusion there are no restrictions, but they would have to adhere to the City of Lenexa’s codes.

Beautification – Clare Cook
The island in the 81st Pl. cul-de-sac has been updated with new plantings and mulch. Resident, Carla Allenstein oversaw the project and along with surrounding neighbors will ensure the plantings are watered going forward.

The island in the Rhodes Circle cul-de-sac will be overhauled in June. Dead/dying grass and weeds will be removed and replaced with mulch and rock. Surrounding residents don’t want to commit to watering new grass and/or plantings opting instead for maintenance free updates.

Clare will work with Tom Fulton, our sprinkler maintenance contractor, on relocating sprinkler lines choked by tree roots in the common area.

Clare reported she attended the May 17th project meeting at the Lenexa Municipal Services Center about the work scheduled for this summer along 79th St. from Lackman to Pflumm. The city is replacing blacktop with cement along this strip due to the heavy truck traffic. They will also replace curbing and install ADA sidewalk improvements. Our sprinkler system along Lackman may be damaged during the work; Clare gave the project manager a copy of our sprinkler schematic to aid in repair work. She will keep in touch with him as the work progresses.

Pool Committee – Clare Cook
Clare reported the pool band distribution process was less than successful. She tried to extend the days the bands were distributed but due to cold and rain most of the week, staff often wasn’t on site as advertised. Next year she will stick to a shorter time frame.

Clare contacted Lora, our pool manager, to ask about the price of painting the baby pool. Lora said it would be a couple thousand dollars and recommended we wait until the large pool needed to be repainted. One factor in the baby pool discoloration is that we don’t have a winter pool cover as it was inadvertently thrown away a few years ago.

Clare reported that Lora had Tom Fulton turn on water at the water meter so he could start up the sprinkler system and she could begin filling the pool. Tom warned Lora that she should probably be at the pool to turn off open water spigots. Lora told him not to worry that she would be there the next morning. The result was flooding of the pool pump room and bathrooms. It took Clare over two hours to locate the keys to these rooms to shut off the water.

Two pumps had to be replaced at a cost of $780 per pump plus labor when the pool was being opened. Not sure if the replacements were due to flooding of pump room or not.

Clare requested Lora forward pool bills as they occur and not wait until the end of the summer as she has done in the past. We have no record of what work was done when and for what reason when it is all combined in one large bill. Kevin will call Lora to follow up on the issue.

The water fountain purchased last fall on Craig’s List doesn’t work. We will have to buy a new one.

Social Committee – Emily VanArsdale

Oak Hill 2013 Event Calendar

Family Pool Party June 8 from 5:00 PM to 7:00 PM
Movies by the Pool – June Saturday June 29 at 8:30 PM
4th July Bike Parade Thursday, July 4 at 1:00 PM
Movies by the Pool – July Saturday July 27 at 8:30 PM
Pool Closing Monday, September 9
Fall Block Party Saturday, September 28 – Time to be announced
Holiday Party Saturday Dec 7 at 6:00 PM

Note: E-mail Reminders will be distributed in advance of events

Oak Hill Family Pool Party
The Oak Hill Family Pool Party will be held Saturday, June 8 from 5:00 PM to 7:00 PM
Hamburgers, Hot Dogs, Chips and Drinks will be provided. Please bring a side dish to share (salad, vegetable, dessert) There will be lots of fun for the kids including a bouncy house and other activities.

Please RSVP to Karen Peterson at [email protected] or 913 894-9395 by May 30.

Treasurer Report – Karen Petersen

Account Balances

As of 05/28/13
Checking: $ 10,011.58
Money Market #1: $ 94,331.12
Money Market #2 $ 52,085.11
Total $ 156,427.81
Homeowner Dues are $350.00 per year and were due on March 1, 2013. We have 6 homeowners who have not paid. They have been contacted by the HOA Board.

Oak Hill Directory Update
We are in the process of publishing our 2013 Oak Hill Directory. Those of you having not already having done so, please review your family’s listing in the current directory for errors or updates and e-mail any changes to: [email protected]
We are including Ads in the directory this year to help offset publishing costs. We will offer Oak Hill homeowners first priority for Ad placement before opening space for non-HOA companies.
Price for ½-page ad is $50 and a full-page ad is $100.
Please submit your Ad in a graphic format that can be placed in Microsoft Word.
A full-page ad should be 7” high by 4” wide. A half-page should be 5 & ¼” high by 4” wide.
E-mail your ads to: [email protected]
Please send a check for the Ad made out to:
Oak Hills Homes Association
P.O. Box 14704,
Lenexa, Kansas 66285
with the Memo portion indicating Advertising.

Website/Publicity – Jim Beatty
We have only 45 homes that do not have email addresses. We have 330 email addresses. Our website has been updated. Craig will get our “Oak Hill Homes Association” Facebook page updated.
The next HOA meeting is scheduled for Tuesday, July 23, 2013 at Karen Petersen’s house at 7:00 p.m.

The meeting adjourned at 8:45 p.m.

Cindy St. John
Secretary

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