Minutes of Oak Hill Homes Association Board Meeting
November 11, 2013
Date of Meeting: 11-11-13
Time: 7:00 p.m.
Location: Karen Petersen’s House
In Attendance: Kevin Boetcher, President
Craig Borgman, Vice President
Cindy St. John, Secretary
Karen Petersen, Treasurer
Ron Durling, Architecture
Jim Beatty, Publicity/Webmaster
Emily VanArsdale, Social
Absent: Clare Cook, Beautification/Pool
Minutes – Kevin Boetcher
Karen made a motion to accept the minutes of the 09/23/13 HOA Board Meeting Minutes. Emily seconded the motion. The minutes were approved as written.
Architectural – Ron Durling
A homeowner contacted Ron about replacing the siding on their house. Ron and Kevin met with the homeowner and approved the material for siding replacement.
Beautification – Kevin Boetcher
The 2014 contracts for lawn care by “Midwest Lawn and Landscape” and sprinkler maintenance by “Fulton Irrigation” are the same as 2013 with no cost increases. The 2014 contract for landscaping maintenance from “Branching Out” has been renewed at a slight increase from previous years.
Pool Committee –Kevin Boetcher
The contract was renewed with Pinnacle Pools for 2014. There is no price increase from last year.
The water fountain has been removed and Kevin will store it until next summer.
Social Committee – Emily VanArsdale
Fall Block Party was cancelled due to inclement weather. It was not rescheduled.
Christmas Party – December 7 – Emily is contacting homeowners who have indicated that they would like to be a host home for the Christmas party. Jim will send out an email blast.
Treasurer Report – Karen Petersen
Account Balances as of 11/11/13
Checking: $ 8,447.72
Money Market #1: $ 29,051.45
Money Market #2 $ 52,129.07
Total $ 89,628.24
Karen distributed the proposed 2014 Budget. All line items will remain the same as 2013 except Rod Davis for upgrading the islands and Deffenbaugh. Karen is waiting on bids and will email the board members with these amounts when she finds out.
Karen made a motion that we give Dean Strasser $50.00 for helping with formatting of the 2013 Directory. Kevin seconded the motion. Motion approved. Karen will issue Dean a check.
Several events were communicated to the HOA since our last Board Meeting.
• Communication regarding Yard Waste Collection and EAB Spread prevention.
• Communication was sent out regarding a break in on October 4, 2013.
Annual Meeting – Kevin Boetcher
Our 2014 Annual meeting is scheduled for Thursday, January 16 at 6:30 p.m. at Calvary Baptist Church, 8130 Lackman Road, Lenexa, KS. We will be mailing a postcard to all homeowners.
2014 Board Members – Kevin Boetcher
Kevin thanked the board members for doing a great job this year. Some board members will not be able to serve in 2014. Current board members will contact homeowners to see if they would like to serve. The nominations will be made and voted on at the Annual Meeting on January 16, 2014.
Meeting was adjourned at 9:00 p.m.
Cindy St. John