Minutes of Oak Hill Homes Association Board Meeting
August 30, 2012

Date of Meeting: 08.30.12
Time: 7:00 p.m.
Location: Karen Petersen’s House

In Attendance: Kevin Boetcher, President
Craig Borgman, Vice President
Karen Petersen, Treasurer
Cindy St. John, Secretary
Clare Cook, Beautification
Jim Beatty, Publicity/Webmaster
Ron Durling, Architecture
Emily Van Arsdale, Social

Minutes – Cindy St. John
Kevin Boetcher made the motion to accept the minutes of the 06.12.12 HOA Board Meeting. Karen Petersen seconded the motion. The minutes were approved as written.

Architectural – Ron Durling
No Report

Beautification – Clare Cook
The water bills this summer are larger than normal due to daily watering necessary to keep the sod installed by WaterOne this spring from drying out. The cost is partially offset by mowing every two weeks instead of weekly due to the extremely hot weather and drought. (Update: WaterOne will credit our HOA water bill $208.00 for the extra cost of watering.)

Pool – Clare Cook
Pool will close on Tuesday, September 4th after Labor Day. The pool cover for the large pool has a tear that is getting larger every year. It cost around $5000.00 five years ago. Karen will check into whether it is still under warranty. If not, we probably will need to purchase a new one next year. (Update: Karen reported the company does not guarantee the tear.)

Clare will get bids from two to three companies to reseal the pool parking lot. (Update: Bradley’s Paving resealed parking lot on Sept. 20th at a cost of $2200.00.

Clare will also get bids to repair and repaint the bathrooms and do other minor repairs to the pool house this fall.

Social Committee – Craig Borgman

Upcoming Social Events
Movie Nights by the Pool had a great turnout. We had about 20-25 people at each event.

Block Party is planned for September 29. We will close part of 81st Street. We plan to have two bounce houses and a bike obstacle course for the kids. We will get a Port-A-Potty. We plan to get pizza’s from Little Caesars. We will provide bottles of water. Neighbors need to BYOB and their lawn chairs.

Emily will make a flyer and place them on the mailboxes. Jim will send out an email blast to homeowners. They are to send a RSVP to the Oak Hill website or to Craig.

TBA – Progressive Holiday Party

Treasurer Report – Karen Petersen

We have 3 homeowners who have not paid their entire dues. Deffenbaugh will not pick up their trash until dues are paid.

Account Balances – As of 08.30.12

ASSETS
Cash and Bank Accounts
Checking $ 1,829.12
Money Market $ 63,513.32
Money Market 2 $ 51,991.17
TOTAL Bank Accounts $ 117,333.61

TOTAL ASSETS $ 117,333.61
LIABILITIES 0.00
OVERALL TOTAL $ 117,333.61

Website/Publicity – Jim Beatty
No Report

New Business – Kevin Boetcher
Annual Meeting
We would like to have our 2013 Annual Meeting on Thursday, January 10, 2013 at 6:30 p.m. at Calvary Baptist Church. Cindy will check with the Elders to see if we can meet there.

The next HOA Board Meeting is scheduled for Monday, October 4 at 7:00 p.m. at Karen Petersen’s house.

Meeting adjourned at 8:35 p.m.

Cindy St. John
Secretary

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