Minutes of Oak Hill Homes Association Board Meeting
August 7, 2013

Date of Meeting: 08-07-13
Time: 7:00 p.m.
Location: Kevin Boetcher’s House

In Attendance: Kevin Boetcher, President
Cindy St. John, Secretary
Ron Durling, Architecture
Clare Cook, Beautification/Pool
Jim Beatty, Publicity/Webmaster
Emily VanArsdale, Social

Absent: Karen Petersen, Treasurer
Craig Borgman, Vice President

Minutes – Kevin Boetcher
Clare Cook made motion to accept the minutes of the 05-28-13 HOA Board Meeting Minutes. Emily VanArsdale seconded the motion. The minutes were approved as written.

Architectural – No Report

Beautification – Clare Cook
Emerald Ash Borer – Rod Davis will inspect the common area ash trees this fall to determine which ones are healthy and would be worth the cost of treating against emerald ash borer next spring, if we choose treatment.

Pool Committee – Clare Cook
A new water fountain was installed in July. Kevin will store it in his basement this winter.

The pool cover is being repaired. Clare will get bids to have the baby pool painted before the pool is open next summer. The pool checkers have done a good job this summer.

Lora from Pinnacle Pools contacted Clare to see if we wanted to use them next summer. Emily made motion to hire Pinnacle Pools next summer. Clare seconded the motion. All approved. Clare will get a contract from Lora.

Clare said that the pool area has electrical problems. Some plugs and switches do not work. There are problems with the timers and sensors. Clare has received 2 bids which are about the same price. After discussion, Ron made the motion that we give Clare the approval to hire an electrician after she met with them. Emily seconded the motion.

We will close the pool on September 9, 2013.

Social Committee – Emily VanArsdale
The Social Committee has been busy this summer with the following activities:
Family Pool Party June 8
Movies by the Pool June 29
4th July Bike Parade July 4
Movies by the Pool July 27

Upcoming Activities:
Fall Block Party Saturday, September 28 – Time to be announced
Holiday Party Saturday Dec 7 at 6:00 PM

Note: E-mail Reminders will be distributed in advance of events

Treasurer Report – Karen Petersen

Account Balances

As of 08/06/13
Checking: $ 5,485.48
Money Market #1: $ 65,443.98
Money Market #2 $ 52,111.08
Total $ 123,040.54

Homeowner Dues are $350.00 per year and were due on March 1, 2013. We have 1 homeowner who has not paid. They have been contacted by the HOA Board.

Oak Hill Directory Update
Karen Petersen did an excellent job making and delivering the 2013 Directories. Clare Cook made a motion that we pay Karen $350.00 for her time and dedication. Emily seconded the motion. The motion was approved.

Website/Publicity – Jim Beatty
We have emailed our homeowners about social events. Our “Oak Hill Homes Association” Facebook page updated.

Deffenbaugh Issues – Kevin Boetcher
We have had complaints from homeowners that our Deffenbaugh driver for the yard waste refuses to pick up grass clippings from the large trash cans. They must be 32 gallons or smaller. Kevin will send out a survey to the homeowners to see what they think about the service.

City of Lenexa HOA Meeting – Cindy St. John
There will be a meeting for HOA Board Members in the City of Lenexa on Sept. 10, 2013 at 5:30 p.m. at City Hall. If you would like to go, please let me know.
The next HOA Board meeting will be scheduled after the City of Lenexa’s HOA Meeting.

Meeting was adjourned at 8:40 p.m.

Cindy St. John

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