Minutes of Oak Hill Homes Association Board Meeting
October 11, 2012

Date of Meeting: 10.11.12
Time: 7:00 p.m.
Location: Karen Petersen’s House

In Attendance: Kevin Boetcher, President
Craig Borgman, Vice President
Karen Petersen, Treasurer
Cindy St. John, Secretary
Jim Beatty, Publicity/Webmaster
Ron Durling, Architecture
Emily Van Arsdale, Social

Absent: Clare Cook, Beautification

Minutes – Cindy St. John
Emily Van Arnsdale made the motion to accept the minutes of the 08.30.12 HOA Board Meeting. Ron Durling seconded the motion. The minutes were approved as written.

Architectural – Ron Durling
No Report

Beautification – Jim Beatty
Emerald Ash Borer
An insect destructive to Ash Trees, known as the Emerald Ash Tree Borer (EAB), has been spreading through upper parts of the country, it now progressing as near as Wyandotte county Kansas. The infestation is of concern to the Oak Hill community with its significant population of Ash Trees found in yards and lining many neighborhood streets. Jim will send out an email blast to make our homeowners aware of this problem. Our Homes Association is engaged in evaluating measures that could be extended to our neighbors in helping to deal with the issue. You can find more information on the EAB situation on the Lenexa City website http://www.lenexa.com/parks/trees_ashwalnut.html as well as other on-line resources.

Pool – Karen Petersen
The Pool cover was ripped when the pool company closed the pool. Karen will check to see how much it would cost to have it repaired.

Clare has contacted Shawnee Home Improvement to repair and paint the restrooms at the pool.

Social Committee – Emily Van Arnsdale
The Block Party on September 29 was a great success. We had 83 people who sent a RSVP. It was suggested that we should have name tags at our next social.

Our Progressive Holiday Party will be Saturday, December 8 at 6:30 p.m. Emily will contact homeowners to see if they would like to be a “Host” home this year.

Treasurer Report – Karen Petersen

We have 3 homeowners who have not paid their entire dues.

We have received a notice from Deffenbaugh that our 2012-2013 Trash Prices will increase by 3%.

Account Balances – As of 10.11.12

Cash and Bank Accounts
Checking $ 6,257.27
Money Market $ 43,732.28
Money Market 2 $ 52,023.94
TOTAL Bank Accounts $ 102,013.49

TOTAL ASSETS $ 102,013.49
OVERALL TOTAL $ 102,013.49

Website/Publicity – Jim Beatty
Jim has contacted Christina Williams to see how we can set up our website so that we can capture the names of people who sign up to receive our newsletter.

New Business – Kevin Boetcher
Directory Update – Kevin made a motion to provide Karen Petersen $350.00 for her hard work in making our Oak Hill Directories and delivering them to each home. Emily seconded the motion. The motion was approved.

Annual Meeting
Our 2013 Annual Meeting on Thursday, January 10, 2013 at 6:30 p.m. Kevin will contact Calvary Baptist Church to see if we can use their building for the meeting.

The next HOA Board Meeting is scheduled for Thursday, November 29 at 7:00 p.m. at Karen Petersen’s house.

Meeting adjourned at 8:45 p.m.

Cindy St. John

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